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Apply Now: Programme Management Specialist Position

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Exciting Opportunity: Programme Management Specialist

Location: Aden, Yemen

Contract Type: FTA International
Start Date: October 1, 2024
Application Deadline: May 2, 2024 (Midnight New York, USA)
Post Level: P-3
Duration: One year
Languages Required: English

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About Us:
UN Women, committed to gender equality and women’s empowerment globally, operates in Yemen to eliminate discrimination and empower women and girls. Since 2014, we’ve provided crucial support to women affected by conflict, advocating for their involvement in peace processes and promoting gender equality in humanitarian efforts.

Key Responsibilities

Programme Development and Advisory SupportThe Programme Management Specialist is responsible for managing the programmatic development for the Yemen Country Office based on the Strategic Note. This includes providing overall programme advisory support to the Office Management, guiding the development of the CO programme, and providing technical support to the design and formulation of programme/project initiatives. Additionally, the Specialist reviews and provides feedback on project/programme strategies and documents, workplans, case studies, and related knowledge products and publications.
Furthermore, the Specialist provides technical advice on the development of systems, processes, and mechanisms to support programme planning, implementation, monitoring, and progress reporting. This involves drafting policy documents, briefs, and other strategic papers/materials for use in the development and presentation of policy and programmatic positions.

Apply Now: Programme Management Specialist Position
Technical Support to Programme ImplementationThe Specialist provides technical support to the implementation of the Yemen Country Office programme by reviewing programme annual work plans to ensure compliance with UN Women programme goals and results-based indicators. This includes analyzing and ensuring alignment of project budgets with logical framework matrices and work plans, drafting reports on activities, outputs, and outcomes, and compiling information in preparation of country office donor and UN Women reports.
Additionally, the Specialist manages programme quality control and identification of potential challenges, aligns programme activities with the operations team in close liaison with Operations Managers, and builds and manages relationships with national partners as necessary.
Monitoring and ReportingA crucial aspect of the role is managing the monitoring and reporting for the Yemen Country Office. This involves recommending and establishing programme monitoring standards, criteria, and other indicators for measuring and assessing progress/results, managing the monitoring of mutually agreed results frameworks and performance indicators, and coordinating the process of gathering information and preparing progress reports on programme implementation.
Additionally, the Specialist prepares the programme team for audits and monitors implementation of audit recommendations, providing training on results-based management to office staff as necessary.
People and Budget ManagementThe Specialist oversees and guides people and budget management for the programme team. This includes leading a team, performing staff performance reviews, and ensuring capacity development of staff members by suggesting development opportunities. The Specialist also monitors and analyzes the financial situation on the portfolios and programmes to ensure adherence to delivery rates and utilization of resources to meet agreed-upon targets and results.
Furthermore, the Specialist ensures effective information flow, communication, and coordination across the office, between programmes, projects, and operations, and with other UN Women offices and units.
Partnership Building and Resource MobilizationBuilding partnerships and providing support in developing resource mobilization strategies is another critical aspect of the role. The Specialist develops and implements partnerships and resource mobilization strategies, analyzes and researches information on donors, finalizes substantive briefs on possible areas of cooperation, and identifies opportunities for resource mobilization and cost-sharing.
Additionally, the Specialist determines programmatic areas of cooperation based on strategic goals of UN Women, country needs, and donors’ priorities, and develops relevant partnerships.
Knowledge Building EffortsKnowledge building is essential for informing effective programming and advancing gender equality and women’s empowerment efforts. The Specialist manages the process of identifying and synthesizing best practices and lessons learned directly linked to the implementation of the programme. This involves contributing to global dissemination of best practices and lessons learned to inform policy and programming.
Programme Management Specialist Position
Additional DutiesFinally, the incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies:
Core values include respect for diversity, integrity, and professionalism. Core competencies cover gender sensitivity, accountability, problem-solving, communication, collaboration, stakeholder engagement, and leading by example.

Required Skills and Experience:

Master’s degree or equivalent in relevant fields.
At least 5 years of progressively responsible experience in programme management.
Experience in gender-related areas preferred.
Fluency in English required, Arabic desirable.

Application Process:
Submit a completed UN Women Personal History form (P-11) available for download on our website. Incomplete applications will not be considered. We are committed to diversity and inclusion, providing reasonable accommodations for applicants who require them.

Expanding a job description to 3000 words requires a thorough exploration of each aspect, including the organization’s background, the role’s responsibilities, qualifications, application process, and additional information. Let’s delve deeper into each section:

1. Introduction to UN Women and the Position:

United Nations Women (UN Women) was established by the United Nations General Assembly in July 2010, as part of the UN reform agenda. It serves as the United Nations Entity for Gender Equality and the Empowerment of Women. UN Women merges and builds upon the important work of four previously distinct parts of the UN system: the Division for the Advancement of Women (DAW), the Office of the Special Adviser on Gender Issues and Advancement of Women (OSAGI), the International Research and Training Institute for the Advancement of Women (INSTRAW), and the United Nations Development Fund for Women (UNIFEM). These entities focused exclusively on promoting gender equality and women’s empowerment.

In line with its mandate, UN Women works globally to eliminate discrimination against women and girls, empower women, and achieve equality between women and men. It operates across various sectors, including development, human rights, humanitarian action, and peace and security. UN Women’s efforts are grounded in the vision of equality enshrined in the Charter of the United Nations.

The Programme Management Specialist position advertised on behalf of UN Women is located in Aden, Yemen. As a Programme Management Specialist, the incumbent will be responsible for managing the development, implementation, monitoring, and reporting of programmes for the Yemen Country Office. This role is pivotal in advancing gender equality and women’s empowerment initiatives within the context of Yemen’s complex socio-political landscape.

2. Background of UN Women’s Work in Yemen:

Since 2014, UN Women in Yemen has been actively involved in providing support to women affected by the conflict and advocating for greater women’s engagement in the country’s political processes. Amidst the ongoing crisis, UN Women employs a multi-sectoral approach to achieve several key results:

Enhancing access to life-saving support for women and youth through protection and economic empowerment initiatives.
Strengthening the humanitarian-development-peace nexus efforts in Yemen to address the interconnected challenges faced by the population.
Supporting women and youth advocates to participate and lead in multi-track peacebuilding processes and governance structures.

Additionally, UN Women collaborates closely with the Resident Coordinator and the broader UN system to provide coordination, normative guidance, and programmatic support to strengthen gender equality and women’s empowerment efforts in Yemen.

3. Role of the Programme Management Specialist:

The Programme Management Specialist plays a crucial role in advancing UN Women’s objectives in Yemen. They are responsible for managing various aspects of programme development, implementation, monitoring, and reporting. The key duties and responsibilities of the role include:

Programmatic Development:

Providing overall programmatic advisory support to the Office Management.
Guiding the development of the Country Office program and providing technical support for the design and formulation of program/project initiatives.
Reviewing and providing feedback on project/programme strategies, workplans, and related knowledge products.
Drafting policy documents, briefs, and other strategic papers for the presentation of policy and programmatic positions.

Implementation Support:

Reviewing program annual work plans to ensure compliance with UN Women’s program goals and results-based indicators.
Analyzing project budgets and ensuring alignment with work plans and logical framework matrices.
Drafting reports on activities, outputs, and outcomes, and compiling information for donor and UN Women reports.
Managing program quality control and identifying potential challenges.
Building and managing relationships with national partners as necessary.

Monitoring and Reporting:

Recommending and establishing program monitoring standards, criteria, and indicators.
Managing the monitoring of results frameworks and performance indicators.
Coordinating the process of gathering information and preparing progress reports on program implementation.
Preparing the program team for audits and monitoring the implementation of audit recommendations.
Providing training on results-based management to office staff as necessary.

Team Management:

Leading a team of staff, performing performance reviews, and ensuring capacity development through the identification of development opportunities.
Monitoring and analyzing the financial situation of portfolios and programs to ensure adherence to delivery rates and utilization of resources.
Facilitating effective information flow, communication, and coordination across the office and with other UN Women offices and units.

Partnership Building and Resource Mobilization:

Developing and implementing partnerships and resource mobilization strategies.
Analyzing and researching information on donors, identifying opportunities for resource mobilization and cost-sharing.
Determining programmatic areas of cooperation based on strategic goals, country needs, and donors’ priorities.

Knowledge Management:

Managing the process of identifying and synthesizing best practices and lessons learned.
Contributing to the global dissemination of knowledge and lessons learned related to program implementation.

Additional Duties:

The Programme Management Specialist may also perform other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

4. Competencies Required for the Role:

The Programme Management Specialist is expected to demonstrate certain core values, competencies, and functional skills essential for effective performance in the role. These include:

Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Functional Competencies:

Strong program formulation, implementation, monitoring, and evaluation skills.
Ability to develop detailed operational plans, budgets, and deliver on them.
Ability to synthesize program performance data and produce analytical reports for management and strategic decision-making.
Strong analytical skills and knowledge of Results-Based Management.
Good knowledge of UN program management systems.

5. Qualifications and Experience Required:

The Programme Management Specialist position requires a combination of education, certification, and relevant experience. The qualifications and experience criteria include:

Education and Certification:

Master’s degree or equivalent in Social Sciences, Political Science, Development, Public Administration, or Gender.
Alternatively, a first-level university degree in combination with additional years of qualifying experience may be accepted.
A project/programme management certification (such as PMP®, PRINCE2®, or MSP®) would be an added advantage.

Experience:

At least 5 years of progressively responsible experience in program management, including coordination, monitoring, and evaluation.
Experience in working in gender-related areas is considered an asset.
Experience in setting priorities, budgets, work plans, participating in program development, and writing program proposals.
Experience in leading teams effectively is also advantageous.

Language Requirements:

Fluency in English is required for this position.
Proficiency in Arabic is strongly desirable, given the context of the assignment in Yemen.

6. Application Process:

Candidates interested in applying for the Programme Management Specialist position with UN Women in Aden, Yemen, are required to submit their applications by the specified deadline. The application process involves the following steps:

Ensure that the application includes the completed UN Women Personal History form (P-11) as an attachment. Applications without this form will not be considered complete.
The application deadline is 02-May-24 (Midnight New York, USA).
Interested candidates can follow the application link provided in the job advertisement to submit their applications.

Important Note:
Fixed-term appointments do not guarantee renewal or conversion, regardless of service length. Background checks will be conducted on selected candidates.

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